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SY20-21 Partner FERPA Training - Shared screen with speaker view
Abigail Bowling (she/hers)
03:08
A note that the sign in sheet is for the May 14 meeting
Mariana Ronchini
03:10
Hi all, thanks for participating. Please use this form to sign in https://forms.gle/WnEtMHSpNSnrNFZD8
Lisa Baron
03:21
The sign-in sheet has the date May 14 as a data collection check in, not the FERPA training
Mariana Ronchini
03:28
https://docs.google.com/forms/d/e/1FAIpQLSeZ4RRkuTJvezP6R6U8m82CpWeQJhPJ_wTaVF9D5OgNLrgFAQ/viewform
Ayn DuVoisin
03:43
Ayn DuVoisin- Emmanuel Gospel Center (BEC)
Mariana Ronchini
04:01
Apologies please use this link: https://docs.google.com/forms/d/e/1FAIpQLSeZ4RRkuTJvezP6R6U8m82CpWeQJhPJ_wTaVF9D5OgNLrgFAQ/viewform
Paula Paris
04:09
Greetings! Paula Paris, JFYNetWorks
Mariana Ronchini
05:28
Please sign in using this sheet: https://docs.google.com/forms/d/e/1FAIpQLSeZ4RRkuTJvezP6R6U8m82CpWeQJhPJ_wTaVF9D5OgNLrgFAQ/viewform
Mariana Ronchini
06:31
Agenda: https://docs.google.com/document/d/1Yf7JFuEnrJ5XXGwJ4BnI7hdqYlDe_Ru7xpPHVZmXnpw/edit
Apryl Clarkson
11:20
Please feel free to ask any questions you have in the chat!
Joan Reissman
13:32
There is someone in the waiting room that can’t get into the webinar
Chris (he/him)
22:34
Are you saying that Google Drive is considered a “secured file server”?
Apryl Clarkson
23:26
Within the BPS domain, Google Drive is secure to industry standards. Depending on your organization if you use the Google enterprise, then yes.
Wes Hadley - The Possible Project
24:27
Is it acceptable to upload a file directly to a shared folder if other people with access to the folder also have need-to-know?
Abigail Bowling (she/hers), CMCB
25:21
On ‘directory level’ information - is a student’s classroom teacher included in that list (as in, is a list of names of students in a specific class protected and requiring an NDA, or is that something a school can provide without?)
Carolyn Navikonis
25:32
Can an organization directly ask students who are under 18 who are participating in a school-based program for PII without explicit parental consent?
Andy Crossley, Boston Scores
26:49
Just to clarify the terminology and community partners place in the slides, are Community Partner employees with executed NDA's considered to be "school officials"?
Abigail Bowling (she/hers), CMCB
29:53
Thank you Apryl - the need is for teaching faculty working as specials instructors in established classrooms to have a roster of students who are in the class
Apryl Clarkson
36:02
Sign In Form: https://docs.google.com/forms/d/e/1FAIpQLSeZ4RRkuTJvezP6R6U8m82CpWeQJhPJ_wTaVF9D5OgNLrgFAQ/viewform
Paula Paris
41:07
Is there one NDA for the partner organization, or does each person in the partnering program need an NDA?
LisaSHiggins
42:42
So does the organization NDA cover all of the partner staff in the school?
Stephen Oleski
43:23
Would an NDA be required only for the sharing of student data with other parties or also for the internal collection of student data (e.g. student attendance at a an event)?
Mia Branco (she/her) - Open Door Arts
43:26
On the last point in the lat slide, it mentioned need for parent consent. Could you go over that again? Do we still need parent consent if we have an NDA?
Carolyn Navikonis
43:29
What’s the first step to setting up an NDA with BPS?
Kieran Collier, Boston Scores (he/him)
43:54
When talking about aggregate data, is that referring to how partner orgs are hoping to receive the data, or how they are submitting the request? (ie. Submitting specific students for a sample population but merely requesting the data in aggregate, not by individual)
Peter (he/him) - Boston Partners in Education
44:03
Does BPS have a standard form for asking parent consent to access data?
Stephen Oleski
44:30
Perfect--thank you
Mia Branco (she/her) - Open Door Arts
49:00
Yes, thank you Mariana! I am however still a bit confused as to whether a student roster for a classroom (with Names only) that we will only be using so as to learn student names and report back to PartnerBPS which students we worked with is considered identifiable data
Kieran Collier, Boston Scores (he/him)
49:57
The ODA-3 linked in the notes doc seems to have permission limitations—should we be requesting access?
Mia Branco (she/her) - Open Door Arts
52:05
Ok, thank you very much for that clarification!